Operations Administrator

Description

• Communicate with Key Opinion Leaders (KOLs)/service providers/agencies/internal commercial/medical colleagues for organization of various regional/country advisory board/internal/external meetings
• Preparation of project brief and agency selection process with project owner
• Review agency proposals and identify areas for further cost savings; provide input to the Regional Operations Admin Lead for negotiation with agency
• Oversee planning, organizing and managing the progress of meetings/programs/projects as required
• Provide on-site logistics support
• Perform all system applications (procurement and compliance) for projects, FMV calculation, observe individual country requirements
• Proactively liaise with legal, compliance and country profile owners to ensure all projects/activities are in compliance with policies and guidelines
• Vendor/Supplier management, which includes collecting all necessary information and update in internal system; provide feedback and monitor performances
• Prepare agency brief for the RFQ document and obtain bidding document for cost comparison
• Ensure all activities are executed in compliance with Pfizer Procurement, Anti-Bribery and Anti-Corruption policies and procedures, and Foreign Corrupt Practices Act
• Work independently to facilitate the smooth implementation and execution across all stages of projects, including updating project progress, attending regular project co-ordination meetings/calls, taking minutes at meetings/calls, responding to emails from external customers/vendors, and other follow-up actions
• Initiate and design the survey monkey questions as a follow-up action for all internal meetings. Collect and consolidate all feedbacks for stakeholders’ review in order to strengthen and improve the ongoing communication among the team
• Work with the congress secretariat office for the sponsorship details and entitlement, liaise with both internal and external stakeholders to work out the program details and speakers engagement
• Lead PfizerWork internal projects, e.g. translation services, video production, etc.
• Serving as liaison between advertising agencies and the company, print suppliers, freelance talent and various marketing services

Qualifications

• Bachelor’s Degree
• 6+ years of administrative support experience
• Excellent organizational, project management and interpersonal skills
• Experience that demonstrates ability to proactively carry out personal or Executive Assistant functions proficiently
• Proficiency in MS Word, Excel, PowerPoint, and Outlook